BY-LAWS OF THE

LIONVILLE COMMUNITY YMCA

RIPTIDE SWIM TEAM PARENTS ASSOCIATION

(As amended 11/08)

Article 1. Name & Membership

              1.)The organization will be known as the Lionville Community YMCA Riptide Swim Team Parents Association (the “SPA”).

           2.)All Parents/Guardians of a child belonging to any competitive swim team of the Lionville Community YMCA (the “LCY”)                    is automatically a member of the SPA and will be eligible to serve in any of the elected or appointed offices/positions of                        the SPA.

Article 2. Objectives

              1.) Promote an environment which will encourage competitive swimming at the LCY

              2.) Provide any assistance necessary to promote a positive experience for all competitive swimmers

              3.) Organize events beneficial to swimmers and their parents/guardians

              4.) Provide volunteers to assist the professional swim team staff in the running of the competitive swim team program;

              5.) Develop and maintain fundraising programs in support of the competitive swim team program

              6.) Support the goals and objectives of the LCY’s mission statement.

Article 3. The Swim Team Parents Committee, Executive Board and Meetings

              1.) The governing body of the SPA will be the LCY Swim Team Parents Committee (the “Committee”).

              2.) The Committee will meet approximately once a month or as deemed necessary. 

              3.) The Committee will be comprised of both the following elected positions: President, President-Elect, Girls’ and Boys’                             Coordinators, Treasurer, Secretary (the “Executive Board”); and Directors, Coordinators and other representatives appointed                   by the Executive Board as deemed  necessary.

              4.) In the absence of a regularly scheduled Committee meeting, the Executive Board is empowered to make binding decisions on                 behalf of the Committee.

              5.) The Committee and Executive board will be charged with carrying out the objectives of the SPA as defined in Article 2.

              6.) Each position is entitled to only one vote, regardless of the number of persons who have assumed this position. If two                             persons who share a position are present, each member shall cast ½ vote. Note: The positions of President and                                     President-Elect are considered separate ositions, each entitled to one vote.

              7.) If a voice vote/discussion reveals a disagreement, a paper ballot will be required. A majority of those positions present and                     entitled to a vote will determine the outcome of the question.

              8.) In a voice vote, the President does not vote (President Elect is entitled to

                            vote). When a paper vote ballot occurs, the President may vote.

              9.) The Head Coach and Aquatics Director will serve in an advisory capacity to both the Executive Board and the Committee,                     but do not vote in either a voice vote or a paper ballot.

Article 4. Election of Officers

              1.) The election of officers (the Executive Board) of the SPA will take place at the annual Winter Team Awards Banquet.

              2.) All officers will be elected by a simple majority vote of the voting members present.

              3.) The elected officers will serve two-year terms with the President-Elect and President being a two-year combined position. 

                     It is intended that the first year of this term be titled “President-Elect” and will serve as a training year and that the                                 President-Elect will become “President” in the second year of the term.  Thus, a new President-Elect will be elected every                     year.  All other elected officers will serve a consecutive two-year term which will not be associated with odd/even numbered                  years as to allow for extenuating circumstances. 

              4.) Volunteers to fill officer positions will be called upon at the monthly Committee meeting each March.

Article 5. Duties of Officers

              1.) The President will:

                            a.) Preside at all meetings of the Committee and of the Executive Board

                            b.) Create and disband standing ad hoc committees, and appoint chairpersons thereof

                            c.) Assist with and coordinate the efforts of all committees in order to meet the needs of the LCY Riptide Competitive                               Swim Team Program

                            d.) Carry out the objectives and decisions of the Committee and the Executive Board

                            e.) Provide for the development of the long range plans of the program

                            f.) Assume any responsibilities necessary for the achievement of the objectives of the SPA as defined in Article 2.

              2.) The President-Elect will:

                            a.) Assist the President with all duties listed above so that the person serving in this position is prepared to assume the                                    position of President during the second year of this term.

                            b.) Directly oversee activities of the Girls Coordinator , Boys Coordinator and National Team Coordinator.

                            c.) Lead specific programs as needed.

              3.) The Secretary will:

                            a.) Keep an accurate record of all meetings of the Committee and of the Executive Board;

                            b.) Make available, to all SPA members, minutes of the Committee and Executive Board meetings

                            c.) Act as custodian for all archived material of the SPA;

                            d.) Write the official correspondence of the SPA, Committee and Executive Board.

              4.) The Treasurer will:

                            a.) Receive all monies of the SPA;

                            b.) Keep an accurate record of all receipts and expenditures of the SPA

                            c.) Disperse funds as authorized by the Committee or Executive Board

                            d.) Present a statement of account at all meetings of the Committee

                            e.) Present a full report at the final SPA meeting of each season and a proposed budget at the first SPA meeting of each                             season.

              5.) All officers will deliver to their successors all official material after the close of their term of office.

Article 6. Duties of the Executive Board

              1.) Transact necessary business and make necessary decisions for the SPA and/or Committee in the absence of regularly                             scheduled Committee meetings

              2.) Approve the plans and work of the standing committees

              3.) Submit reports of its activities to the members of the Committee

              4.) Approve an annual budget for the fiscal year

              5.) Approve the levy and/or disbursement of fees from the SPA membership necessary to cover LCY Riptide Competitive Swim                      Team activities.

              6.) Meet as a group when called upon to do so by the President or the majority of the Board. A majority will constitute a                             quorum.

Article 7. Standing and Ad Hoc Committees

              1.) The President will serve as an ex-official member of all committees

              2.) Chairpersons of all committees will keep the Committee and Executive Board informed as to their plans and work;

Article 8. Articles of the SPA

              1.) The by-laws of this SPA will be deemed to be part of its Articles of SPA.

Article 9. Amendments

              1.) These by-laws may be amended at any meeting of the Committee or Executive Board by a two-thirds vote of the members                     present and voting provided there will have been at least five days notice of the proposed amendment and provided the                         proposed amendment is not in conflict with the Articles as prescribed in these by-laws.

              2.) A revised set of by-laws as a substitute for the existing by-laws may be submitted and approved by a majority vote at a                         meeting of the Committee,or by a two-third vote of the Executive Board. The requirements for adoption of a revised set of                     by-laws will be the same as in the case of an amendment.

These by-laws have been approved by majority Committee vote and amended this 10^th day of November 2008 by Regina Evans, President, Lionville Riptide Swim Team Parents Association.