Village of WestClay
Swim Meet Volunteer Job Descriptions
CLERK OF COURSE
Help collect and lineup the different age groups before events. There are several clerk of course positions to ensure all swimmers age 10 and under have help getting to their race on time.
CONCESSIONS
Help set up and sell snack food during the meet.
FINISH JUDGE
Watches as the swimmers touch at the end of the heat and determines who is 1st, 2nd, 3rd, and 4th. He (she) circles the appropriate information on the finish sheet which is picked up by the runner before the next heat begins. There is one finish judge from each team.
LANE RECORDERS
Writes information on the heat sheet including the swimmer’s name, event, heat number, lane number, and team. The heat sheets are then picked up by the runner at the start of the heat. There is one lane recorder for each lane.
RIBBON WRITERS
Writes the meet date and swimmer’s name on the ribbon and circles the appropriate information on the ribbon tags. The ribbons, heat sheets and DQ sheets are then placed in the swimmers file folder so they can be distributed at practice the next day.
RUNNERS
Picks up heat sheets and finish slips for each heat and takes them to the sorter’s table. Also gets any DQ slips from the stroke judges. This position is very busy and requires a lot of walking back and forth throughout the meet. For this reason, anyone volunteering for a runner position receives two volunteer shift credits.
SCORER
Records the swimmers’ names and scores they earned on preprinted scoring sheets. Scoring is a simple progression of addition for the first heat only. The scorekeeper passes the finish slip and heat sheets to the ribbon writers. There is one scorer for each team.
SORTER
Places the heat sheets in the 1st, 2nd, 3rd, and 4th order according to the finish slip. He (she) then passes this information on to the scorers.
STARTER
Welcomes the teams and starts all heats. He (she) announces the event and heat number, places the swimmers in the start position, and operates the starting system to start the heat. He (she) is also responsible for calling false starts.
STROKE JUDGE
Is responsible for determining the legality of the swimmers’ takeoffs, strokes, kicks, turns, and touches. If an infraction is observed, he (she) will call a disqualification. Stroke judges receive two volunteer shift credits for working a meet. Mandatory stroke judge clinic will be held June 6, 2012 at 6pm at Woodgate pool. Woodgate is located off of 146th Street between Carey and Gray Rd on the south side of 146th.
TIMER
Times a swimmer from the start signal until the pool wall is touched. There are two timers per lane. All times are recorded on a timer’s sheet and used for seeding placement in future meets.
ICE PICK-UP FOR HOME MEETS
The morning of our 3 home meets, 2 individuals will take concession coolers to runyon Equipment on Carmel Drive and fill up with ice. Bring back to the pool and drop of at Provost Clubhouse. Pick up for ice is at 7:00am. This position should take no longer than 1 1/2 hours and involves heavy lifting. Individual driving will need a large van or SUV to carry the coolers.
EVENT CARD TURNER
This position counters for 2 volunteer shifts. Event board turner will stand next to the starter and manage the board the duration of the meet. Each heat and event has a number and you turn the cards from the board after each heat/event. You will stand the entire meet for this position.
